Privacy Policy

1. Policy

The policy of the Alliance for Women in Media and the Foundation of Alliance for Women in Media, (together “AWM,” “we,” “us,” or “our”) is to respect and protect the privacy of our users. The official website for Alliance for Women in Media is www.allwomeninmedia.org and Alliance for Women in Media's ancillary websites including www.thegracies.org and www.awrt.org (collectively, the “Site”). This Privacy Policy is a part of the Site's Terms and Conditions and is binding on all Site users.

The Alliance for Women in Media includes as part of its mission, the constant effort to build users' trust and confidence in the Internet by promoting fair information practices. To fulfill this mission, we agree to exercise reasonable precautions to maintain the confidentiality of information provided by you in connection with accessing and using the Site. Because we gather certain types of personally identifiable information (“Personal Information”) from users of our website, we feel you should know how we collect, use, disclose, manage, and store the Personal Information that you may voluntarily provide us and the Personal Information that is collected passively through the use of cookies or image tags on our Site.

Personal Information includes your name, address, phone number, e-mail address and any other information that is associated with your Personal Information. In the U.S. “Sensitive Personal Information” is personally identifiable information that is more confidential or sensitive in nature, such as your credit card number, social security number or driver's license number. For purposes of this policy, we generally use the term “Personal Information” to include both confidential and nonconfidential information. This privacy policy governs all forms of Personal Information collected and used by the Alliance for Women in Media online and offline.

This Site is governed by the laws and regulations of the United States. If you are not a resident of the U.S. and you choose to join the Alliance for Women in Media or to participate in Alliance for Women in Media events and activities that require the submission of your Personal Information, you hereby freely consent to the transfer and processing of your Personal Information to the U.S. and you consent to be governed by the laws and the regulations of the U.S. with regard to the use of your Personal Information.

This Privacy Policy sets forth the Alliance for Women in Media's current policies and practices with this Site and your use of the Site indicates your acceptance of this Privacy Policy and of the collection, use, disclosure, management and storage of your Personal Information as described below. We reserve the right to modify this Policy at any time without prior notice. When we modify the Policy, we will post the revised Policy on this Site.

Any disputes regarding our privacy practices is governed by this Privacy Policy and our Terms of Service.

2. Collection and Use of Information

We collect Personal Information both online and offline . The Site provides certain activities where we gather Personal Information from users of the Site, such as an activity that requires that a user complete registration process (such as a membership application or conference or event registration) and receive/select a “user name” and password. Registration to participate in these Site activities may require the submission of your email address, zip code, date of birth and other Personal Information. Other Personal Information that may be submitted include your gender, industry position, occupation/role, to name a few. You will also have the ability to opt-in to additional subscription services, such as email news alerts, and promotional and marketing information to be received directly from our third party sponsors.

We collect credit or debit card account information from members and other individuals to pay for dues, Alliance for Women in Media events fees, publications, and donations to the Foundation, among other things. For payments made offline, we submit the Personal Information needed to secure payment to the appropriate clearinghouse. If payment is submitted online, we use an authorized third party operational service provider to collect and process your Sensitive Personal Information in a reasonably secure manner. Our operational service provider may also collect the security code associated with the credit or debit card. When members or other individuals choose to pay by check, we do not store checking account information. Payment information is retained for administrative and tax purposes.

If you are a member of the Alliance for Women in Media, we also use your name and contact information you choose to share with us in our online membership directory for the members of the Alliance for Women in Media. Every effort is made to ensure the accuracy of the information contained in the directory. Online access to the directory is password protected and restricted for use only by Alliance for Women in Media members and staff.

We may use the information you provide about yourself or others to enforce the legal terms of use for our Sites and for any other purpose for which you provided the information. We may use the information to communicate with you to contact you about your account with us.

Unless otherwise provided in a separate registration page, we do not request contact information for a mobile phone, text messaging or any wireless device that includes a domain name address (such as “verizon.com”) as part of the contact information. Federal law prohibits the sending of commercial email messages directly to a wireless device that uses a domain name, unless you have first given your affirmative consent. We may inadvertently collect a wireless device number that includes a domain name when you send us an inquiry or register for an event. However, we will not knowingly use that contact information for sending commercial email. We reserve the right to respond to user inquiries or requests sent via a wireless device that uses a domain name as such messages are not deemed to be commercial email and therefore, are not regulated by Federal law.

You can be assured that personal information collected through the Site is secure and is maintained in a manner consistent with current industry standards. Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you acknowledge that: (a) there are security and privacy limitations of the Internet which are beyond our control; (b) the security, integrity, and privacy of any and all information and data exchanged between you and us through our Site cannot be guaranteed; and (c) any such information and data may be viewed or tampered with in transit by a third party.

We use your Personal Information to provide you with the features, services, or goods you request and to respond to questions related to the Alliance for Women in Media or our Site. We will also use your Personal Information to notify you about updates, new features, programming and activities on behalf of the Alliance for Women in Media, the Site, or our sponsors that may be of interest to you.

If you have registered for online discussions or other services, you may receive an email specific to your participations in those activities.

We may also use your information for operational and business purposes, or to find out how we can improve our Site via surveys or online tracking mechanisms. We use aggregate Personal Information collected directly during the registration process and via cookies to help us evaluate and modify existing services and features, as well as provide demographic and geographic information to our sponsors. We also use your Personal Information to develop new services and features that may be of interest to you.

3. Disclosure of Information

We will not sell, exchange, rent, lease or otherwise disclose your Personal Information or sensitive personal information to any third party without your consent. However, the Alliance for Women in Media may disclose personal information in special cases: (1) when we have reason to believe that disclosing this information is necessary to identify, contact, or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) the rights of the Alliance for Women in Media or to anyone that could be harmed by such activities; (2) when we believe in good faith that the law requires it; (3) to any affiliate or to any third party who may acquire Alliance for Women in Media; and (4) when required by governmental agencies. . In addition, this Privacy Policy addresses only our use of information we collect from you online. It does not apply to information you choose to disclose to other parties whether through chat rooms, forums, or interactive areas of our Site that allows you to submit or post your own content or the like. Accordingly, information you disclose on message boards, in chat rooms and forums, through content you provide or in any other way can be viewed, collected and/or used by others, AWM and the Site are not responsible for information you disclose in this manner.

4. How You Can Review or Correct Your Personal Information

You may contact the Alliance for Women in Media at This e-mail address is being protected from spambots. You need JavaScript enabled to view it to ask if we are keeping personal information about you. If we do have personal information about you, and you are able to authenticate your identity, we will provide you with a readable copy of such personal information at no charge. Factual errors in your personal information, including out-of-date information, can be corrected by sending us a request that credibly shows our error.

5. Information-Sharing Disclosure Request

. You may also send us your Notice of Information-Sharing Disclosure request via e-mail at info@allwomeninmediaorg. We will respond to your request for a Notice of Information-Sharing Disclosure within thirty (30) days of receipt.

6. Opt-Out Procedures

with the word “remove” in the subject line. Further, if you do not want your personal information shared with third parties in the manner discussed in Section 3, “Disclosure of Information,” please notify the Alliance for Women in Media by e-mail to This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Privacy Administrator
AWM Headquarters
1760 Old Meadow Road
Suite 500
McLean, VA  22102

7. “Cookies”

You should be aware that non-personal information and data may be automatically collected on the Site through the use of “cookies.” “Cookies” are small text files (no larger than 4k) stored as text on a computer hard drive. Websites can use “cookies” to recognize repeat visitors, facilitate the visitor's ongoing access to and use of the site, and allow a site to track usage behavior and compile aggregate data that will allow content improvements. “Cookies” are not programs that come onto a visitor's system and damage files. The use of “cookies” is common in the Internet industry, and many major websites use them to provide useful features to their customers. Generally “cookies” work by assigning a unique number to the visitor that has no meaning outside the assigning site. If a visitor does not want information collected through the use of “cookies,” there is a simple procedure in most browsers that allows the visitor to deny or accept the cookie feature. Alliance for Women in Media uses “cookie” technology but only to obtain non-personal information from online visitors in order to improve their online experience and facilitate their visit within the Site.

While Cookies do not contain personally identifiable information, once you choose to furnish our Site with personally identifiable information, this information may be linked to the data stored in the cookie and such information may be used to personalize your experience with our Site (for example, recognizing you by name when you return to a Site), saving your password in password protected areas or enabling you to use shopping carts on our Site. We may also use cookies to help us offer you more relevant information or products and services of interest to you. Cookies also identify you to our servers allowing you the opportunity to avoid retyping your email and password each time you access the Site.

8. Links to Third Party Websites

Our Site may contain links to the websites of third parties not affiliated with the Alliance for Women in Media. You understand, acknowledge and agree that these links are provided solely as a convenience to you and not as an endorsement by the Sites or the Alliance for Women in Media of the content, advertising or business practices. The Alliance for Women in Media is NOT responsible for the privacy practices or the content on any of these other websites, including any sites that may indicate a special relationship or “partnership” with the Alliance for Women in Media. The Alliance for Women in Media does not disclose unique identifiers to those responsible for the linked sites. The linked sites, however, may collect personal information from you when you link to their site. This collecting of information is not subject to the control of the Alliance for Women in Media. To ensure protection of your privacy, always review the privacy policies of the sites you visit by linking from the Sites.

9. Our Commitment to Children's Privacy

Protecting the privacy of the very young is especially important. We never collect or maintain information from persons we know to be under age 13, and no part of our Site is designed to attract anyone under age 13. Please do not communicate with or contact us if you are under age 13. By your participation in our Site activities, you certify that you are at least 13 years of age and meet any other eligibility requirements of the Site.